HIPPA Policy
Atlantic Aesthetics – HIPAA Notice of Privacy Practices
Effective Date: 06/15/2022
This Notice describes how medical information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.
Atlantic Aesthetics (“we,” “our,” “us”) is committed to protecting the privacy of your health information. We are required by law to maintain the privacy of your Protected Health Information (PHI) and to provide you with this Notice of our legal duties and privacy practices.
1. Our Responsibilities
We are required to:
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Maintain the privacy and security of your PHI
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Provide you with this Notice describing our legal duties and privacy practices
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Notify you in the event of a breach of unsecured PHI
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Follow the terms of this Notice unless updated or revised
2. How We May Use and Disclose Your PHI
We may use and share your PHI in the following ways:
Treatment
To provide, coordinate, or manage your health care services.
Example: sharing information with other providers involved in your care.
Payment
To obtain payment for services provided.
Example: sending limited information to third-party reimbursement services at your request.
Health Care Operations
To improve our services, conduct audits, or manage business operations.
Example: training staff or evaluating treatment outcomes.
With Your Authorization
We will never use or disclose your PHI for marketing, photography, or external communication without your written authorization.
As Required by Law
We may disclose PHI when required by federal, state, or local law, such as:
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Public health reporting
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Law enforcement requests
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Court orders or subpoenas
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Serious threat to health or safety
3. Your Rights Regarding Your PHI
Right to Access
You may request copies of your medical records. We will provide them within the timeframe required by law.
Right to Amend
You may request corrections to your health information if you believe it is inaccurate or incomplete.
Right to Request Restrictions
You may ask us to restrict the use or disclosure of your PHI. While we will consider your request, we are not required to agree to all restrictions.
Right to Confidential Communications
You may request that we contact you by a specific method or at a specific location.
Right to Accounting of Disclosures
You may request a list of times we shared your PHI for reasons other than treatment, payment, or operations.
Right to a Paper Copy
You may request a paper copy of this Notice at any time, even if you received it electronically.
4. How We Protect Your Information
We use administrative, technical, and physical safeguards, including:
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Encrypted electronic medical records
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HIPAA-compliant communication platforms
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Limited staff access
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Routine staff training
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Secure storage systems
We do not sell or rent your information.
5. Uses and Disclosures Requiring Your Written Permission
We will obtain your written authorization before using or disclosing PHI for:
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Marketing or social media
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Photos or videos for promotional use
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Sharing information with non–healthcare third parties
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Any disclosure not described in this Notice
You may revoke your authorization in writing at any time.
6. Communication Preferences
By providing your phone number or email, you consent to receive appointment reminders, follow-up instructions, and necessary medical information through secure platforms. You may opt out of non-essential communication at any time.
7. Breach Notification
If a breach of your unsecured PHI occurs, we will notify you promptly as required by HIPAA.
8. Changes to This Notice
We may update or revise this Notice at any time. Updated versions will be posted on our website and available upon request.
9. Complaints
If you believe your privacy rights have been violated, you may file a complaint
You may also file a complaint with the U.S. Department of Health & Human Services.
We will not retaliate for filing a complaint.
Atlantic Aesthetics Maine
6 Pine Point Rd
Scarborough ME 04074